Administrative Officer, P-3


DEADLINE FOR APPLICATIONS:   11 Oct 2011
DATE OF ISSUANCE:   26 Sep 2011
ORGANIZATIONAL UNIT:   United Nations Truce Supervision Organisation
DUTY STATION:   Jerusalem
VACANCY ANNOUNCEMENT NUMBER:   11-ADM-UNTSO-425429-R-JERUSALEM
United Nations Core Values: Integrity, Professionalism, Respect for Diversity



Responsibilities
Under the direct supervision of the Chief Mission Support, the Administrative Officer is responsible for General Administration and Logistics - Overseeing work related to delivery of administrative support in areas such as procurement, assets management, billing and receipt of income from various services, travel operations, monitoring and evaluation of vendor contract performance and facilities management; Review adequacy of space requirements; Oversee the identification of office technology needs and maintenance of equipment, software and systems; Perform other related work as required; Engages with local authorities on issues related to Immunities and Privileges of UN personnel deployed in the country as well as with UN Agencies on matters pertaining to Common Services. Human Resources - Effectively coordinate actions related to administration of human resource activities – recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members and training to ensure consistency in the application of UN rules and administrative procedures. Define conditions of service, duties and responsibilities and privileges and entitlements under the Staff Rules and Regulations; Counsels civilian staff members about career and training opportunities and development needs. Provides advice on staff member grievance and dispute procedures, and where possible, negotiate settlement of disputes and grievances. Finance and Budget - Takes the lead with respect to the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with programme budget and allotments issued. Monitors and reviews the work programme and budget by conducting regular and special reviews to assess actual work progress versus the programme plan. Coordinates the production of programme reports. Define work requirements and work with systems units to improve budget reporting systems and cost effective utilization of program resources. Develop and implement procedures to ensure that accounting and financial management controls are consistent with UN policy and practice. Supervise and provide guidance on financial administration and management information issues and practices to staff. Provide leadership and guidance to junior staff.
Competencies
Candidates who meet the minimum qualifications will be assessed against the following competencies: Professionalism - Knowledge of administrative, budgetary, financial and human resources policies and procedures; ability to apply various United Nations administrative rules and regulations in work situations; proven conceptual analytical, and evaluative skills and ability to conduct independent research and analysis, identifying issues, formulating options and making conclusions and recommendations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Planning and Organizing - Ability to develop clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Teamwork - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda and supports and acts in accordance with final group decisions; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.


QUALIFICATIONS

Education
Advanced university degree (Master's degree or equivalent) in business or public administration, finance, accounting, law or social science. A first level university degree with a relevant combination of academic qualifications and professional experience may be accepted in lieu of the advanced university degree.

Work Experience
At least 5 years of progressively responsible experience in administration and human resources management or finance and accounting management. Knowledge of UN rules and regulations and experience in UN field operations is desirable.

Languages
Fluency in spoken and written English is required; working knowledge-spoken and written- local languages desirable.

Other Skills
Ability and skills as well as political acumen in dealing with the Host Government on operational requirements of UNTSO as well as sound knowledge and judgement in dealing with other UN entities in the region. Familiarity of the region and work experience with military components in peacekeeping setting is an advantage.


The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8).   English and French are the two working languages of the United Nations Secretariat.  The United Nations Secretariat is a non-smoking environment.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
How to apply
All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.


Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
  1. To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.

  2. After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.

  3. In completing the PHP, please note that all fields marked with an asterisk must be completed.

  4. UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.
    E-mail: staffing@un.org,
    Fax: 1-212-963-2800

Please see the Frequently Asked Questions, if you encounter problems when applying.


Administrative Officer, P-3 Administrative Officer, P-3 Reviewed by Humza Group on 9:42 PM Rating: 5

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